6 Step Process
A six step process for the purchase and disposal of all goods including ICT and the acquiring of services including consultancies
| Determine the need to be met and whether procurement provides the optimal solution. |
Key Activities
- Define the need
- Identify options to satisfy the need
- Justify decision to procure
Decision Point
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| Determine the scope of the required project and develop the business case or investment justification to obtain necessary funding to proceed. |
Key Activities
- Define project scope and objectives
- Develop preliminary procurement strategy
- Develop preliminary risk, stakeholder and change management plans
- Develop business case and funding request
Decision Point
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Find out more3. Project Procurement Plan
| Determine the strategy for approaching the market and prepare a procurement plan to ensure a viable acquisition outcome. |
Key Activities
- Establish governance structure
- Determine market approach (procurement strategy)
- Prepare project procurement plan
Decision Point
- Procurement plan approved
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Find out more4. Service Provider Selection
| Produce request for tender documents and seek offers from the market. Select the service provider(s) that provides best value for money. |
Key Activities
- Prepare request for tender documents and obtain approval for release
- Prepare tender evaluation plan
- Seek offers from the market
- Evaluate offers and select service provider(s)
- Obtain approval to award contract to selected service provider(s)
Decision Point
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| Ensure Service Provider(s) delivers the asset, goods or services in accordance with contractual obligations. |
Key Activities
- Manage contract
- Ensure delivery
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Manage service provider performance
Decision Point
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| Review the outcomes of the project and disseminate any learnings. |
Key Activities
- Review outcomes against objectives
- Assess service provider performance and value for money
- Capture and disseminate lessons learned
Decision Point
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