Step 6 - PROCUREMENT EVALUATION

The project has been commissioned.

The procurement evaluation involves collecting knowledge gained throughout a project and using it to ascertain whether community needs and expectations have been fulfilled and whether “value for money” has been achieved. The procurement evaluation step should elicit ideas for improving and optimising the meeting of community needs and stakeholder satisfaction in the outcomes of procurement projects in the future.

• Key Guidelines
• TAM04-11 TAM Post Implementation Review Guideline
• Contractor Performance Reporting and Exchange of Reports Between Government Agencies Guidelines (1999)
• Consultant Performance Reporting and Exchange of Reports Between Government Agencies Guidelines (2000)

Review outcomes against objectives

The project outcomes are objectively evaluated against the purpose and objectives developed in the business case/ investment justification in step 2 to see whether they were met. Asset performance is measured against the project brief.

Assess service provider performance and value for money

The supplier’s performance should be assessed and reported to the performance management system that supports the contractor and consultant prequalification schemes.

The procurement process and the service provided should be assessed to determine whether value for money was achieved.

Capture and disseminate lessons learned

The evaluation of outcomes should elicit ideas for improving and optimising user/stakeholder satisfaction in the delivery of similar projects in the future.

A Gateway Post Implementation Review may be undertaken on the project.