Step 1 - NEEDS ANALYSIS

The first step is to identify and define the need. Poor identification of needs may lead to inefficiencies and sub-optimal assets being procured.

Having defined the need, all options for satisfying that need are evaluated. Where the preferred solution is to construct an asset, the procurement process proceeds through steps 2 to 6.

• Key Documents
• TC08-11 Results and Services Plans (RSPs)
• TC08-7 Revised Project Size/Risk Thresholds for the Submission of Business Cases and Gateway Reports
• Key Guidelines
• TPP08-5 Guidelines for Capital Business Cases

Define the need

The initial catalyst for procurement of an asset is either the identification of a need or a response to an opportunity. This must align with the agency’s Results and Services Plan.

Identify options to satisfy the need

Options for satisfying the need should include:

• Using existing resources within the agency
• Collaboration with another agency
• Demand Management
• Procurement

Justify decision to procure

The options are evaluated to determine which will best meet the identified need and adequately address the risks.

Where procurement represents the best solution, a strategic Gateway Review is required for all projects valued at $10 million or above, commencing in years 2-4 of the upcoming forward estimates period, or proposed for inclusion in the State Infrastructure Strategy and for projects assessed as high risk using the Gateway Project Profile Assessment Tool.